Inviting Submissions

How do I invite a speaker to submit a Submission?

There are two ways to invite a speaker to submit a submission:

Via Submission Flow - When you publish the Submission Flow, you can distribute the link to openly invite people to submit a submission.

Via Agenda Planning - To invite specific people to complete a submission, you can do this via Agenda Planning. This is particularly useful when you are gathering in Speaker Details, assigned to a specific session.

  • Navigate to Agenda Planning  >  Speakers
  • Scroll to the bottom of the speaker list and click 
  • Input the invited speaker/submitter’s details and click 
  • Select the speaker by ticking the box on the left-hand side of their name
  • Scroll to the ‘Actions’ drop-down menu at the bottom of the page where you can select ‘Invite speaker to [name of Submission Flow]’
  • A pop-up box will open with the email template to be sent. You can make amendments to this email before it is sent.
  • Click ‘Send Message’ to invite the speaker/submitter
Info

The person invited to submit a submission does not have to be the speaker. For more information, follow this link.

How do I prompt draft submissions to submit them?

There are two ways to prompt draft submissions.

Option 1:

  1. Navigate to Submission Flows  >  Email Templates
  2. Find ‘Draft’ under ‘Templates For Submission Stages’
  3. Here, you can schedule an email to nudge all submitters in the ‘Draft’ stage to complete their submissions.
Templates for draft submissions to nudge submitters
Tip

You can also schedule emails to be sent automatically. This can be scheduled for, perhaps, one week and one day before the deadline.

Option 2:

  1. Navigate to  Submission Flows  >  Submissions
  2. Click the ‘Draft’ tab
  3. Select all using the tick box on the left-hand side
  4. Scroll to the ‘Actions’ drop down and select ‘Email Submitters’
  5. Write the email and click ‘Send Message’

How do I manually create a submission?

If you have received a Submission from outside Lineup Ninja, you can manually input it by creating a submission with your own account. You can then change the ownership of that submission to the actual submitter.

Can a speaker edit their submission once it has been submitted/accepted?

As part of the default Submission Stages, speakers can rework their submission. If you want to lock their submission, you can either set a deadline or delete the rework requested stage.

If you have created custom Submission Stages, this will depend on how you have configured them.

How do I unlock submissions so that submitters can edit them?

To unlock submission(s):

  1. Navigate to  Submissions
  2. Select the submission(s) that you would like to unlock
  3. Scroll down to the bottom of the page
  4. From the ‘Actions’ drop-down menu, choose ‘Unlock Submissions’​​​​​​

How can a submitter add an additional speaker to their session?

  1. Navigate to Form Designer  and toggle ‘Allow Multiple Speakers Per Submission’ on
  2. Navigate to Submission Stages  and move the submission to ‘Request Rework’
  3. Open their submission and message the original submitter to update their submission by clicking on the blue ‘Add another speaker’ button, inputting the details and clicking ‘Save changes’
  4. Once this is done, if a session has already been created, navigate into the relevant submission and ‘Update Session/Speakers’ to update the session

Next: Manage Submissions

Still can’t find what you’re looking for? Email support@lineupninja.com and one of the team will get back to you as soon as possible.​​​​​