VenuIQ

Lineup Ninja can integrate your agenda data with VenuIQ.

Create the integration

In your Lineup Ninja event, navigate to  Agenda Planning  >  Publish Agenda and then click the ‘Integrate’ button under ‘VenuIQ’. This will create a new integration.

A dialog will be displayed, compete the requested fields:

Master account email and password

Input the email address and password of the master account. If you do not have the details for the master account your VenuIQ account manager can provide them.

Conference Id

In the VenuIQ interface browse to ‘Conferences’ / ‘List’. You will see a list of your conferences, for the conference you want to integrate copy the value in the ‘Conference Id’ column into the ‘Conference Id’ field in Lineup Ninja.

Order Package Id

In the VenuIQ interface browse to your Dashboard. Click the address bar in your browser and you will find an address like this: https://live.venu-iq.com/dashboard/123 Copy the number from the end of the address into the ‘Order Package Id’ field in Lineup Ninja.

Display Stream Field Id

To map Tracks in Lineup Ninja to Display Streams in VenuIQ do the following to create the mapping.

• In Lineup Ninja browse to ‘Event Settings’ / ‘Custom Fields’.
• In the Tracks section add a new Custom Field called ‘VenuIQ Display Stream Id’ (or similar). Choosing the ‘Number’ field type.
• For each track in Lineup Ninja do the following
  • Create a ‘Display Stream’ in VenuIQ. You can find this configuration in ‘Master management’ in the Event.
  • Click the edit button in VenuIQ, then click the address bar in your browser. You will see an address link this: https://live.venu-iq.com/conference/511/display-stream/967/edit/138.... Make a note of the number after display-stream in this case 967.
  • In Lineup Ninja navigate to the list of tracks, click on the track name and then input the number you copied from the address bar into ‘VenuIQ Display Stream Id’.
• Then in the configuration for the integration choose ‘VenuIQ Display Stream Id’ for ‘Display Stream Custom Field’.

Publishing your schedule

To publish your schedule just click the ‘Publish’ button!

You may be asked if you wish to publish a ‘Full’ schedule or a ‘Changes Only’ update. A Full update will publish all speakers and sessions regardless of whether they have been updated in Lineup Ninja since you last published. A ‘Changes Only’ update only publishes speakers and sessions that have changed which will be quicker.

How can I filter the published content?

You can filter which Speakers and Sessions will be published based on a number of criteria. Some common use cases for filters are:

• Preventing ‘Placeholder’ sessions from being published
• Holding back a Speaker who is not yet ready to be announced
• Excluding sessions scheduled during the ‘build up’ day for the event
• Only publishing speakers who have confirmed their slot
• Removing a particular location, or track from the published schedule
• Anything you can think of using labels!

For Speakers you can filter in 3 ways

• Choose which speakers are to be published based on their relationship to sessions
  • (If Speaker Confirmation is enabled): Publish speakers that have a confirmed session that is published and not filtered out.
  • Publish speakers that are speaking on any session that is published and not filtered out.
  • Publish all speakers
  • Publish no speakers
• Apply more granular filters with labels
  • Only publish speakers with a particular label. For example you might want to use a ‘Content Reviewed’ label to flag speakers that have had their content reviewed.
  • Exclude speakers with a particular label. For example you might want to exclude a ‘Do not publish’ label to prevent publishing of speakers who are not yet ready to be published.

For Sessions you can filter in numerous ways

• Choose which sessions are to be published based on their relationship to speakers
  • Publish All Scheduled Sessions. Publishes sessions regardless of whether they have confirmed speakers or not.
  • (If Speaker Confirmation is enabled): Publish sessions that have one confirmed speaker.
  • (If Speaker Confirmation is enabled): Publish sessions that have all their speakers confirmed.
  • Publish All Sessions (available on Lineup Ninja Agenda App only)
• Apply filters with labels
  • Only publish sessions with a particular label. For example you might want to use a ‘Content Reviewed’ label to flag sessions that have had their content reviewed.
  • Exclude session with a particular label. For example you might want to exclude a ‘Placeholder’ label to prevent publishing of sessions which are not yet populated.
• Filter by location
  • Only publish sessions in a particular location, or locations. This can be useful if you are publishing an agenda for just one or two locations.
  • Exclude sessions in a particular location, or locations. This can be useful if you have scheduled sessions in your Green Room or similar back stage location.
• Filter by resource
  • Only publish sessions needing a particular resource. This could be useful if you are producing an agenda for a particular team that manages some resources.
  • Exclude sessions needing a particular resource.
• Filter by Date
  • Only publish sessions in a date or dates. Useful if you are producing an agenda for a particular day.
  • You can exclude a date or dates from your publication. Useful if you have dates for build up and tear down in your agenda.
• Filter by Track
  • Only publish sessions in a particular track or tracks. Useful if you are producing separate agenda for separate parts of your event
  • Exclude sessions on a particular track. Can be useful to block presenting of a track until a product launch has happened.

To configure filters:

• Click ‘Publish Agenda’
• Click on the name for your existing publication
• Click ‘Configure’
• Expand the ‘Filter Speakers’ and ‘Filter Sessions’ sections and configure the filters you need
• Save and republish

How can I embargo content that is not yet ready for the public?

You can choose to embargo session titles and descriptions if you have content that should only be shown to the public after being announced in the event.

An embargo is applied by using labels to identify the sessions that should have an embargoed session title or description.

For example if you have a label ‘New Product Launch’, you can configure an embargo to hide the session title and description from sessions with that label. Following the launch of the product you can remove the embargo and republish the agenda.

If you embargo a session or description you can replace the original text with something to indicate that the session will be published later, for example ‘Super Secret Session’.

The speakers for a session will still be shown when it is embargo’ed. To exclude a session, including it’s speakers from being published then use ‘Session Filters’ rather than an ‘Embargo Content’.

To configure an embargo:

• Click ‘Publish Agenda’
• Click on the name for your existing publication
• Click ‘Configure’
• Expand the ‘Embargo Content’ sections and configure the embargo that you need
• Save and republish

How can I merge locations and tracks when publishing?

When publishing you can merge content together. This enables you to publish a simpler agenda for your attendees than the one you are using to plan your event.

You can choose to merge these types of data:

• Locations. Merging location A into location B will show all sessions in location A as taking place in location B. This can be useful if you have multiple locations configured for scheduling purposes that will be experienced by the attendee as a single location.
• Tracks. Merging track A into track B will show all sessions in track A as being in track B. This can be useful if you have some tracks with only a small number of sessions and wish to present this sessions as being in a more populous track.

When merging the location, or track that you are merging into does not have to have any sessions itself. So you can use this to show a different name to attendees than you are using internally. For example you could create a ‘Main Hall’ location, and merge ‘Building B - Hall A’ into that location so attendees see ‘Main Hall’ in their agenda.

How are Titles and Post Nominals Handled?

By default the integration will merge Titles and Post Nominals into the speakers full name in VenuIQ. If you don’t want to include them, or you want to filter particular titles you can do this in the ‘Titles and Post Nominals’ section of the configuration.

How can I publish automatically?

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Still can’t find what you’re looking for? Email support@lineupninja.com and one of the team will get back to you as soon as possible.​​​​​