Entegy

Lineup Ninja can publish your agenda in Entegy

Create the integration

   In you Lineup Ninja event, navigate to Agenda Planning  > Publish Agenda ​​​​​​ and then click the ‘Integrate’ button under ‘Entegy’. This will create a new integration.

A dialog will be displayed, compete the requested fields:

Project ID

In the Entegy interface

• Navigate into your event
• Click ‘Project Configuration’
• Click ‘API Keys’
• Copy the ‘Project ID’ into this field in Lineup Ninja

API Key

On the same page as the Project ID

• Click the plus button to create an API key
• Ensure ‘Add/Update Content’ and ‘View Content’ are ticked
• Create the API key and note the key and secret

API Secret

Input the secret generated in the previous step

Entegy Region

Choose the region where your Entegy service has been configured.

Speaker Module ID

This will normally be ‘1’ if you have one Speakers page.

To validate do the following in the Entegy interface

• Navigate to your event
• Click ‘Content’
• Click the Speakers page you want to publish the speakers to
• Click the address bar in your browser. The Speaker Module ID is the number at the end of the address. Eg https://core.entegy.com.au/Contents/Edit/25/1 is a module ID of 1

Session Module ID

This will normally be ‘1’ if you have one Sessions page.

To validate do the following in the Entegy interface

• Navigate to your event
• Click ‘Content’
• Click the Sessions page you want to publish the sessions to
• Click the address bar in your browser. The Session Module ID is the number at the end of the address. Eg https://core.entegy.com.au/Contents/Edit/25/1 is a module ID of 1

FloorPlan Module ID

If you want to publish locations to Entegy you will need at least one Floor Plan in your event. Please consult the Entegy documentation on how to create a Floor Plan.

Once created follow these steps to locate the module id for the Floor Plan.

• Navigate to your event
• Click ‘Content’
• Click the Floor Plans page you want to publish the sessions to
• Click the Floor Plan you want to publish the sessions to
• Click the address bar in your browser. The Session Module ID is the number at the end of the address. Eg https://core.entegy.com.au/Contents/Edit/25/1 is a module ID of 1

If you need to publish some locations to a different floor plan to other locations please contact Lineup Ninja support.

Stream Field Id

To map Tracks in Lineup Ninja to Streams in Entegy do the following to create the mapping.

• In Lineup Ninja browse to ‘Event Settings’ / ‘Custom Fields’.
• In the Tracks section add a new Custom Field called ‘Entegy Stream Id’ (or similar). Choosing the ‘Number’ field type.
• For each track in Lineup Ninja do the following
  • Create a ‘Stream’ in Entegy. You can find this configuration in ‘Project Configuration’, ‘Schedule’, ‘Stream’s.
  • Save the stream then then click the address bar in your browser. You will see an address link this: https://core.entegy.com.au/Contents/Edit/505/5. Make a note of the number at the end of the address. In this case 5
  • In Lineup Ninja navigate to the list of tracks, click on the track name and then input the number you copied from the address bar into ‘Entegy Stream Id’.
• Then in the configuration for the integration choose ‘Entegy Stream Id’ for ‘Stream Custom Field’.

Publishing your schedule

To publish your schedule just click the ‘Publish’ button!

How can I filter the published content?

You can filter which Speakers and Sessions will be published based on a number of criteria. Some common use cases for filters are:

• Preventing ‘Placeholder’ sessions from being published
• Holding back a Speaker who is not yet ready to be announced
• Excluding sessions scheduled during the ‘build up’ day for the event
• Only publishing speakers who have confirmed their slot
• Removing a particular location, or track from the published schedule
• Anything you can think of using labels!

For Speakers you can filter in 3 ways

• Choose which speakers are to be published based on their relationship to sessions
  • (If Speaker Confirmation is enabled): Publish speakers that have a confirmed session that is published and not filtered out.
  • Publish speakers that are speaking on any session that is published and not filtered out.
  • Publish all speakers
  • Publish no speakers
• Apply more granular filters with labels
  • Only publish speakers with a particular label. For example you might want to use a ‘Content Reviewed’ label to flag speakers that have had their content reviewed.
  • Exclude speakers with a particular label. For example you might want to exclude a ‘Do not publish’ label to prevent publishing of speakers who are not yet ready to be published.

For Sessions you can filter in numerous ways

• Choose which sessions are to be published based on their relationship to speakers
  • Publish All Scheduled Sessions. Publishes sessions regardless of whether they have confirmed speakers or not.
  • (If Speaker Confirmation is enabled): Publish sessions that have one confirmed speaker.
  • (If Speaker Confirmation is enabled): Publish sessions that have all their speakers confirmed.
  • Publish All Sessions (available on Lineup Ninja Agenda App only)
• Apply filters with labels
  • Only publish sessions with a particular label. For example you might want to use a ‘Content Reviewed’ label to flag sessions that have had their content reviewed.
  • Exclude session with a particular label. For example you might want to exclude a ‘Placeholder’ label to prevent publishing of sessions which are not yet populated.
• Filter by location
  • Only publish sessions in a particular location, or locations. This can be useful if you are publishing an agenda for just one or two locations.
  • Exclude sessions in a particular location, or locations. This can be useful if you have scheduled sessions in your Green Room or similar back stage location.
• Filter by resource
  • Only publish sessions needing a particular resource. This could be useful if you are producing an agenda for a particular team that manages some resources.
  • Exclude sessions needing a particular resource.
• Filter by Date
  • Only publish sessions in a date or dates. Useful if you are producing an agenda for a particular day.
  • You can exclude a date or dates from your publication. Useful if you have dates for build up and tear down in your agenda.
• Filter by Track
  • Only publish sessions in a particular track or tracks. Useful if you are producing separate agenda for separate parts of your event
  • Exclude sessions on a particular track. Can be useful to block presenting of a track until a product launch has happened.

To configure filters:

• Click ‘Publish Agenda’
• Click on the name for your existing publication
• Click ‘Configure’
• Expand the ‘Filter Speakers’ and ‘Filter Sessions’ sections and configure the filters you need
• Save and republish

How can I embargo content that is not yet ready for the public?

You can choose to embargo session titles and descriptions if you have content that should only be shown to the public after being announced in the event.

An embargo is applied by using labels to identify the sessions that should have an embargoed session title or description.

For example if you have a label ‘New Product Launch’, you can configure an embargo to hide the session title and description from sessions with that label. Following the launch of the product you can remove the embargo and republish the agenda.

If you embargo a session or description you can replace the original text with something to indicate that the session will be published later, for example ‘Super Secret Session’.

The speakers for a session will still be shown when it is embargo’ed. To exclude a session, including it’s speakers from being published then use ‘Session Filters’ rather than an ‘Embargo Content’.

To configure an embargo:

• Click ‘Publish Agenda’
• Click on the name for your existing publication
• Click ‘Configure’
• Expand the ‘Embargo Content’ sections and configure the embargo that you need
• Save and republish

How can I merge locations when publishing?

When publishing you can merge content together. This enables you to publish a simpler agenda for your attendees than the one you are using to plan your event. You can choose to merge these types of data: * Locations. Merging location A into location B will show all sessions in location A as taking place in location B. This can be useful if you have multiple locations configured for scheduling purposes that will be experienced by the attendee as a single location. When merging the location that you are merging into does not have to have any sessions itself. So you can use this to show a different name to attendees than you are using internally. For example you could create a 'Main Hall' location, and merge 'Building B - Hall A' into that location so attendees see 'Main Hall' in their agenda.

How are Titles and Post Nominals handled?

By default titles and post nominals are merged into the name of the speaker in Entegy. If you do not want to publish them you can configure this in ‘Titles, Post Nominals, Position and Company’

How is the Speakers Company name and Position published?

The speakers Company and Position are published as ‘Company/Position’ in Entegy. The format for this is ‘Director at Top Co’.

You can configure whether to include the company and position, and change the language for ‘at’ in the ‘Company’ parts of the ‘Titles, Post Nominals, Position and Company’ configuration.

How can I publish automatically?

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Still can’t find what you’re looking for? Email support@lineupninja.com and one of the team will get back to you as soon as possible.​​​​​