Speakers

What are Speakers?

In Lineup Ninja, the person(s) presenting the session is called a Speaker. A Speaker can be know as a presenter, lecturer, moderator, panellist, author, co-author, presenter and host.

For an overview of Speakers in Lineup Ninja, we recommend watching the short video below.

Where do my Speakers come from?

Depending on how you configured your content collection, your speakers can come from one of four places

If you are running an open call for papers via Submission Flows, your speaker data can come from here
If you are collecting speaker details via Submission Flows, your speaker data can come from here
If you are using the Speaker Portal to collect speaker details, you speaker data may automatically update from here
You may be manually inputting some speaker data

How do I add Speakers to my agenda from Submission Flows?

For any speaker data collected via Submission Flows, you will need to update speaker/session from the Submission Flow portion of LN.

Individually:

Navigate into the relevant Submission Flows and into Submissions list
Click into the submission you wish to create/update
You will see a blue button labeled ‘Create Session / Speakers’ if the speaker/session has not already been created or ‘Update Session / Speakers’ if it has already been created

Create session speaker button submission lineup ninja

Update session speaker button submission lineup ninja

In bulk:

Navigate into the relevant Submission Flows and into Submissions list
Select the submissions you wish to create/update using the tick-box on the left hand side
Scroll to the ‘Actions’ drop down menu
Select either ‘Create Session / Speakers’ if the speaker/session has not already been created or ‘Update Session / Speakers’ if it has already been created

Tip

Creating/ updating Speakers/Sessions can be automated within the Submission Flow. This is useful if you do not need to review the submitted details (for example, additional speaker details). For more information, follow this link.

How do I add Speakers to my agenda from the Speaker Portal?

For more information on inviting Speakers via Speaker Portal, please follow this link.

How do I manually add Speakers?

Navigate into Agenda Planning > Speakers
To create a new Speaker, click on the bottom right-hand side of the screen/list
Enter the Speaker’s first & last name. You can optionally add their email address and company
If you have configured the Sessions, you can optionally associate the speaker with them

Note

We recommend that you add speakers’ email addresses as you may need to send them automated confirmation emails later.

How do I change a Speaker’s availability?

Navigate into Agenda Planning > Speakers
Click into the Speaker you wish to edit
Scroll to ‘Speaker’s Timeline’ where you will see a blue stripe that represents the availability of the Speaker
You can adjust the availability of the Speaker by using to drag the ends of the blue stripe up and down
If you have asked an availability question on a Submission Flow, the blue stripe will vary depending on the answer

Here you can also see all sessions that the Speaker is taking part in

How do I ensure that a Speaker doesn’t get scheduled in two places at once?

Lineup Ninja takes care of this for you!

Can I change what details I see in the list view for Speakers?

Yes! Click in the top right-hand corner of the list view.

How do I keep notes for internal use about a Speaker?

Navigate into Agenda Planning > Speakers
Click on the Speaker’s name
In the Speaker Details view there is a ‘Notes’ field

How do I copy Speakers?

For more information about copying Speakers, follow this link.

How can I print or save a PDF of an individual Speaker’s timetable/schedule?

For more information about saving a PDF/ printing a Speaker’s individual timetable/schedule, please follow this link.

Next - Speaker Roles

Still can’t find what you’re looking for? Email support@lineupninja.com and one of the team will get back to you as soon as possible.